Showing posts with label official letters. Show all posts
Showing posts with label official letters. Show all posts

Monday, October 17, 2016



Examination Hall,
ABC City.
August 17,20….

To 
The Deputy Commissioner,
A B C City.
Sir,
As a dutiful citizen, I consider it my first duty to bring to your notice a very big social evil. Obscenity in film posters has become the order of the day. People seem to have lost all sense of decency. Dirty and cheap film posters stare at the people from every wall and corner of this city. These dirty posters are displayed prominently near schools and colleges. These posters have a very harmful effect on young and tender minds. Ladies also feel badly embarrassed when they come across such vulgar posters where woman’s body is exposed shamelessly.

Kindly take personal interest in the matter and ban all display of such cheap and indecent posters.

Thanking you,
Yours faithfully,
XYZ.






90, Model Town,
Ludhiana.
August 25, 20….

To 
The Senior Superintendent to Police,
Ludhiana.
Subject  : Loss of bicycle.

 Sir,
Yesterday, I went to see my friend at his house in Civil Lines at about 11 a.m. I placed my bicycle outside his house. I forgot to lock it. I stayed there for about twenty minutes. When I came out of his house, to my great surprise, I found my bicycle missing. I lost ground under my feet. An inquiry was made at the spot, but no clue was found. All suspected Moti who is known bicycle thief. It surely appeared to be his handiwork or that of his gang men.

The make of the bicycle is ‘Eastern Star’. Its number is 5676. It is a brand new bicycle. Its color is green. The photocopy of the cash memo is enclosed.

I am sure that all these particular will enable you to trace out my lost bicycle.  I shall feel obliged to your if you investigate the matter at your earliest. I am facing a great hardship without the bicycle.

Yours faithfully,
XYZ.






Ram Manohar Lohia Hospital,
Civil Lines,
Karnal,
August 10, 20….

To 
The Superintendent of Police,
Karnal.
Sir,
I beg to bring to your kind notice that constable No. 67-M misbehaved with me yesterday near the Grain Market. I was returning from the hospital and had stopped at the Grain Market in order to make certain purchases.

It so happened that at the Gandhi Nagar crossing a cyclist was negotiating a turn to his right when the lights went off owning to breakdown of electricity. I was just following him. I slowed my vehicle and saw that the constable was beating the cyclist. I told him to stop beating him. Thereupon, he abused me and even charged at me. I went back toward my vehicle and thus saved myself.

Later in the day, I gathered that the constable was a drug addict. He is in the habit of misbehaving with the people. He also teases young girls and flings remarks at them. A shopkeeper in the Main Bazaar tells me that the constable extorts money from innocent farmers who come to buy seeds from the Grain Market. 

I hope you would take up the matter seriously. Kindly warn the constable to behave nicely towards the public in future. It will be appreciated if this constable is sent back to the police lines for a refresher course in traffic regulations and public dealing.
I remain,

Yours faithfully,
Rohit Sanayal.






To 
The Deputy Commissioner,
…………. City.

Sir,
We, the residents of Basti Nagar, wish to draw your kind attention to the increasing incidents of eve-teasing and lawlessness in the city. It has become a big menace for peace-loving citizens. Of late, the populations of this city has increased. Some bad elements have infiltrated into this quiet and calm city situated on the foothills of the Shivalik range of mountains. College boys who are not interested in studies join these bad elements and pollute the atmosphere in the city. They pass dirty remarks and even chase the poor and helpless girls. It has become very difficult to leave girls on city roads during dim hours. Some cases of molestation have already occurred.

Besides this, thefts in the city are on the increase. A few days ago, some bad characters broke into the house of a bank manager. It was a regular theft and the whole house was ransacked. In yet another incident, a lady teacher returning home in a rickshaw was waylaid and robbed of her whole month’s salary at pistol-point. Incidents of pick-pocketing have increased. Some important persons and the members of the Municipal Council shall wait upon you on the coming Monday at your residence to apprise you of the situation. 

We hope that you will take stringent action against the culprits and maintain law and order in the city. The sooner the evil is nipped in the bud, the better it will be.

August 20, 20….
Yours faithfully,
Residents of Civil Lines,
Ropar.





Saturday, October 08, 2016




 To
The S.D.O. (Electricity),
P.S.E.B.
X Y Z City.

Subject : Complaint against frequent breakdown of electricity in Rainak Bazaar Area.
Sir,
I, on behalf of my locality, with to draw your kid attention towards frequent breakdown of electricity in Rainak Bazar Area. The low voltage and frequent tripping of electricity in this area has become almost a daily routine. During the three hour daily cut, no one expects the supply of electricity. But the unannounced frequent breakdown of electricity is simply nightmarish. At night, one is left half through the meals at the dining table. During the day, there is no rest, no comfort, no protection from the sultry weather.

Besides this, low voltage of electricity has damaged electric lamps, tubes and other electric appliances. Fans do not give proper air owing to low voltage. Many times complaints have been lodged with your office but no permanent solution to this menace has been found. It is a pity that even when there is supply of electricity in other localities, our locality remains dark. The wires through which electricity is supplied to our locality, are old and worn out, the transformer where from the electricity is supplied to us, is also an old one. There is always some defect in wires or in the transformer. In fact, all the wires as well as the transformer need to be replaced. Only then the proper supply of electricity can be restored to this locality.

I hope you would look into the matter at the earliest and redress our grievance.
Thanking you,

Yours faithfully,
Parvez.
Auguest 25, 20….







Malviya Nagar,
New Delhi.
August 4, 20….

To
The Postmaster General,
Delhi.
Sir,
About five weeks ago, I sent a money order for Rs.500/- to my younger brother Mr. Rajiv Malhotra, 36, Green Park, Kanpur. He is a student at Santa Maria Institute of Technology there. It is over a month now and my brother writes that he has not received the amount. I have enquired several times from the post office, but no proper answer was ever given to me.

It seems that the M.O. has been delivered to a wrong person or it has been sent to some wrong destination. The address was written legibly on the money order form. It is a pity that postal service in India is so disgusting. I request you to make proper inquiries and let me know the fate of the money order. The number of the M.O. receipt is 5723 dated 15th June and it carries the stamp of the New Delhi Post office.

I shall be grateful if you kindly look into the matter at your earliest.

Yours faithfully,
Sanddep Malhotra.






Tagore Nagar,
Pathankot.
October 17, 20….

To 
The Executive Officer,
Municipal Council,
Pathankot.
Sir,
I, on behalf of the people living in Tagore Nagar, want to draw your kind attention towards the irregular and inadequate supply of water in this locality.

This street named after Rabindranath Tagore goes without sufficient water supply. The people living in this locality are facing acute scarcity of water. The municipal taps installed in the street give insufficient water. The taps in the houses remain dry. The pressure of water is so low that it takes long to full a small bucket. We have to fetch water from a tube well which is at a distance of one hundred yards from the locality.

The people of this locality are facing great ordeal. Taps, sometimes, suddenly go dry and one is left half bathed in the bathroom. Clothes can’t be washed for days together. Children go to school without taking a bath. Life without water has become hellish. The persisting scarcity of water has unnerved the people. 

I request you to ensure a regular and sufficient supply of water to the people living in this locality. 

The people living in this area will be grateful to you.

Yours faithfully,
Tarvinder Ghai.




Wednesday, September 28, 2016



517-L, Model Town,
Phagwara. 
August 25, 20...

To 
The Executive Officer, 
Municipal Council,
Phagwara.
Sir,


I wish to draw your attention to the insanitary condition in your locality.

This locality has been neglected for long. There are so many pots which remain full of water in the rainy season. It becomes difficult to cross the road at night. Mosquitoes breed in the standing water. It is feared that some epidemic will break out. The so-called Disco fever has already told upon the health of the people.

The drains are not cleaned every day. The rubbish is dumped in the middle of the street. Flies keep buzzing throughout the day. Dung-heaps are not removed for days. The sweeper turns a deaf ear to the requests made to him. The Sanitary Inspector is a stranger to this locality.

It is, therefore, requested that the sanitary staff be instructed to take necessary steps in the matter. 

It will be appreciated if you take a round of this locality.

Thanking you,
Yours faithfully,
Sachin Walia.






Examination Hall,

X Y Z City.
August 20, 20…
To 
The Deputy Commissioner,
…………… District.

Dear Sir,

I want to bring to your kind notice the havoc caused by floods in the town. The fury of floods took the people unawares. The river rose above its banks and washed away many a house in the low-lying areas. The incessant rains added fuel to fire. Some houses are still in knee-deep water. People have become refugees in their own town. The floods have taken a heavy toll of human and animal lives.

The marroned people are in great misery. Their condition is pitiable. They have lost everything. Animals have no fodder. A viral disease has broken out. Signs of fear and anxiety are writ large on the faces of the flood-affected people. The city welfare society has jumped into the field. Some people have come forward to help the needy with cash or kind. Still much remains to be done.

It is, therefore, requested that steps to rehabilitate the affected people may be stepped up. Kindly make a survey of the flood-affected area so that you can see for yourself the havoc caused by the floods.

Thanking you,
Yours faithfully,
A B C.









Examination Hall,

X Y Z City,

August 17, 20….


To

            The Branch Manager,

            Life Insurance Corporation of India.

            X Y Z city.

Dear Sir,


I have to inform you that my financial condition has so conspired that I cannot continue with my insurance policy. I have suffered heavy losses in business. I have now started another business. I have to start from the very scratch. I am in need of money.


I cannot play the premium for continuing the policy. I, therefore, surrender my policy and would like to get back the money paid by me. My policy No. is 23904672.


            Please consider it as most urgent.

Thanking you,

Yours faithfully,


Nitin kumar.




Saturday, September 24, 2016


S.I. Mehra,
Arya Nagar, 
Kurali.
August 25, 20..


To  
The Manager,
Life Insurance Corporation of India.
Ropar.

 Dear Sir,

I would like to have a life insurance policy for myself. I want to know the different kinds of policies which are offered by the LIC. I learn from the various advertisements put up by LIC that a very large number of LIC schemes are now available for prospective buyer. Some of these schemes are meant for children only. I would like to know all the pros and cons of these schemes. I would also like to know about the schemes related to the mutual funds (e.g. the Future Plus Scheme of LIC) where one can have quick returns. Please send me the necessary literature or depute your agent who can discuss the matter with me. I also want to know as to which policy will be suitable for me. I am a salaried man and a central government employee.

I shall feel grateful if your agent contacts me on any Sunday before lunch hours. He can give me a ring at 2264756 before coming.

Thanking you,
Yours faithfully,
S.I. Mehra.




A B C College,
…….City,
September 13, 20…

To
The Divisional Traffic Superintendent,
Northern Railway,
Ferozepur.

Dear Sir,

A party of twenty students of this college is proceeding on an educational tour during autumn break in colleges. The party will leave the station on 25th of September,20….. and return on 2nd of October, 20…. During the tour, the party will visit Ambala, Delhi, Mathura, Agra, Gwalior and Jhansi. They will be staying in a railway tourist car. A draft for Rs. 1000/- as advance booking for a tourist car is being enclosed herewith. The party would like to avail the student concessions available under the rules.

It is, therefore, requested that concession for students travelling second class may kindly be granted. The concession should be made available both ways from September 25 to October 2, 20…. A list of the names of the bonafide students of the college and the entire tour program are enclosed herewith.

Thanking you,
Yours faithfully,
Principle,
ABC College.


Friday, September 23, 2016




To
The Deputy Commissioner,
District H.
     Subject : Opening a Dispensary.

Sir,

I, on behalf of the city, request you to initiate steps to open a dispensary for the people living in the city. The people will be grateful to your if you kindly fulfill this long-felt need.

This city is situated in an area declared backward by the government. But with the establishment of many industrial units, its population has increased. The city has only one hospital where people go for their treatment. It is far away from the main city and in the case of emergency, patients cannot get immediate treatment. Besides this, it remains over crowded all the time with patients. The doctors practicing in the city are mostly unqualified. They know little of medical science. They charge a lot of money from the ignorant patients. Chemists seem to be in league with these quacks.

The city is old-fashioned and its sanitary condition is far from satisfactory. With every change of season one disease or the other breaks out and tells upon the health of the people unawares. An old woman from Vijay Nagar breathed her last on the way to the hospital a few days back. People have to go to other big cities for treatment. 

It is, therefore, requested that a civil dispensary with at least fifty beds may be provided. It is proposed that the building of the dispensary may be raised on a piece of land lying vacant near the 

Town Hall.
Yours faithfully, 
Gagandeep Singh.
August 25,20….




To

The Deputy Commissioner,
District K.

   Subject : Laying out a park of children.

Sir,

I, on behalf of the people living in the city, request your to provide a park for the children of this city. I hope you will fulfill this long-felt demand.

It is an old town with changing conditions of life. New towns are coming up on new lines. This town remains old fashioned as it does not enjoy modern amenities of life. Children have no place to go to and so they keep playing in narrow city lanes and roads. This obstructs traffic and sometimes leads to accidents.

Childhood is said to be formative period in the life of a person. Children are the future citizens of the country. They should be allowed to develop both physically and mentally. It is, therefore, necessary that they get a proper climate and environment for their growth.

It is requested that a park for children may be provided. There is large piece of land lying vacant near the District Library. It can be acquired for the purpose. It will fulfill the need of the children of this city.

You will earn the gratitude of the people if early steps are taken for providing a park for children.

Yours faithfully,
Vanita Kapila.
August 20,20…




15-A Ajit Nagar,
A B C City,
July 27,2016
Dear Mr. Ram Lal,

I shall feel obliged if you are kindly attended to some urgent repairs to the house I am occupying. I was three years back that repairs were undertaken by you.

The house stands badly in need of repairs. The roof of the kitchen is in bad shape. In the rainy season, it leaks badly. It needs immediate repairs as the rainy reason is about to set in. it becomes difficult to work in the kitchen during a shower. The roof of the living room was damaged badly during the last year’s heavy rains. Even now when it rains, water trickles down the sides of the wall. It has already damaged our furniture in the room.

The whole house needs general repair. The bath room walls remain damp. The plaster has started coming off. Many electric fitting have gone loose. The water pipe is rusted and cracked as a result of which water glows out at many places. The whole house needs white-washing. The compound wall has developed cracks. The main gate produces a strange sound. Most of the window panes are broken at many places.

Kindly send your men to take up repair work. I hope you will do the needful at the earliest and oblige.

Yours truly,
X Y Z.



Examination Hall,
X Y Z City,
July 29, 2016
To 
The Principle,
….. college,
X Y Z City.
Sir,

I am a student of B.A. Part II class of your reputed college. I seek your permission to point out some shortcomings in the college canteen. These defects are not hard to remove. A little care on the part of the canteen contractor and the care taker of the college can set things right.

It is an old college which enjoys a good reputation. It is a pity that the college canteen has lost its pristine glory. It is housed in a stuffy and unsafe room. It remains full of smoke all the time. There is no arrangement for proper ventilation in the canteen.

The furniture placed in the canteen is not adequate. Most of the students have to keep standing while taking their refreshments. The crockery used in the canteen is second-rate and needs to be replaced by a good one. The canteen contractor takes things for granted. He is a man of easy morality. He sells stale things and charges high rates for eatables.  His preparations are sub-standard.

There is no proper discipline in the canteen. Students are allowed to sit on for hours even though they have taken their refreshments. They gossip endlessly and fling remarks on serious students. The service in the canteen is also poor. Water remains collected in the porch of the canteen.

I humbly request you to use your good offices and take up immediate steps for bringing about necessary changes in the college canteen.

I hope that you will look into the matter personally.

Thanking you,
Yours obediently,
Monika.




Examination Hall,
X Y Z City,
July 29, 2016
To 
The Principle,
….. college,
X Y Z City.
Sir,
I am a student of B.A. Part II class of your esteemed college. I wish to point out certain drawbacks in the college library. These need your immediate attention. A visit to the college library. These need your immediate attention. A visit to the college library will reveal the exact position.
This college will be celebrating its silver jubilee next year. It is an old college with a first-rate reputation. It is pity that its library which was once the pride of the college should fall on bad days. The floor-matting is out of shape and the furniture placed in the library hall is old-fashioned and worn-out. The number of students is fairly large but the seating capacity is quite inadequate. The covered verandahs in the library building. Electric fans are old ones and they produce strange sounds.  

The library is under-staffed and the librarian and his assistants do not work under this very pretext. They are indifferent towards students in general. They listen to only those students who come of well- connected families or who enjoy the patronage of some prominent lecturers. Books issued in the name of lecturers are not returned for months together. The needy students suffer as they cannot afford to by costly books. In some cases, the pages of books are found torn out at places. Old magazines are not issued to students. There is no proper silence maintained in the library. The librarian fights shy of taking up such important matters with you.

It is, therefore, requested that some solid steps may kindly be taken to redress the grievances of the students.

Thanking you,
Yours obediently, 
Vikas.




To 
The Registrar
Panjab University,
Chandigarh.

           Subject :  Declaration of Result.
Sir, 
           The University declared the result of the B.A.I.  class in July 19….perhaps within the shortest time after holding the examinations. It was so good of you and your staff.

I found my Roll No. in the R.L. (Result Letter) category. It is now October and I am still in that category. My result may kindly be declared at the earliest. If I have left some formality incomplete, I may be informed and I shall do the needful.

Sir, the next annual examination is not far. I have joined the B.A.II class provisionally. I am in a state of suspense. I do not know whether I should prepare for the B.A.I class examination again or work for the B.A.II class examination. 

For the sake of my academic career, my result may kindly be declared at
the earliest.
My B.A.I class Roll No. is 21815.
I shall be thankful to you for an early action in the matter.

Your faithfully,
Manoj,
(Address)
Oct, 5, 2016.






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